Estes Bill of Lading Instructions

Filling out your Bill of Lading correctly is a crucial step in making sure your freight is routed and transported quickly and efficiently. Below is a step-by-step guide to completing your BOL properly. Just click any of the numbers on the form below to view instructions for that section of the form.

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Bill of Lading Instructions


  1. 1: The shipper dates the BOL.
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  2. 2: The shipper fills in who is receiving the freight, being as accurate as possible. Write “COD” before the name if this applies; see the note above the box.
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  3. 3: The shipper provides a shipper’s, or BOL number (optional).
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  4. 4: The shipper provides the purchase order number, or the shipper’s internal tracking number for the order (optional).
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  5. 5: The shipper fills in the consignee's phone number and email address.
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  6. 6: If the freight charges are to billed to a third party payor, the shipper should provide name and address of the third party.
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  7. 7: The shipper fills in the shipping location, including a ZIP Code, being as accurate as possible.
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  8. 8: The shipper should indicate any and all special instructions for carrier handling of shipment.
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  9. 9: The shipper provides the Hazardous Materials Emergency Response phone number.
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  10. 10: The shipper provides the number of barrels, boxes, pallets, etc.
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  11. 11: The shipper places an “X” in this column if hazardous materials are being shipped; see the note at the bottom of the BOL.
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  12. 12: The shipper should be as accurate and specific as possible in the description of the contents. Include the National Motor Freight Classification (NMFC) item number, if known. The description should correlate with an NMFC description and should not be a product or trade name.
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  13. 13: The shipper provides an accurate weight. Weight is subject to correction by Estes.
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  14. 14: The shipper provides an accurate class and/or rate from the latest edition of the NMFC. Estes may change the class or rate if the freight is found to be a different class than described by the shipper.
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  15. 15: The shipper should leave this blank.
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  16. 16: If applicable, the shipper should indicate the amount of the check to be collected on delivery of the shipment, as well as the details.
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  17. 17: The shipper should indicate whether the shipment is prepaid or collect. If the shipper fails to mark prepaid or collect, the shipment automatically moves as prepaid.
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  18. 18: The shipper should read and understand this rule.
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  19. 19: If the rate is dependent on value, the shipper is required to specifically state in writing the agreed or declared value of the property per pound.
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  20. 20: By signing the bottom of the BOL, the shipper certifies that the boxes used conform to this statement.
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  21. 21: If payment for a shipment is given at the time of the pickup, the driver enters the amount of the check received and signs his/her name. The shipper does not complete this section.
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  22. 22: The shipper fills in the name of the company sending the freight.
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  23. 23: The shipper representative signs his/her name, which signifies their understanding of the rules and regulations contained in the document signed.
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  24. 24: The driver signs his/her name.
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  25. 25: Estes PRO label is placed here (by driver).
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  26. 26: If customer is a select Gold Medal customer, and the shipment is moving under this agreement—customer places GM sticker here.
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  27. 27: Driver indicates how many pieces and handling units.
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