Estes Air Waybill Instructions

Correctly and completely filling out an Air Waybill is a crucial step in making sure your freight is routed and transported quickly and efficiently. This section is a step-by-step guide to filling out the Waybill properly. Just click the numbers located on the form below and the screen will jump to the instructions for that section.

The Estes Air Waybill is available online as a fillable pdf, which allows you to type in your information, print it, then sign and send it to us.

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Download Air Waybill [pdf]
Login to My Estes to access our enhanced Air Waybill application.

Air Waybill Instructions

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1. Waybill Number: An assigned freight bill number.
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2. Shipper Number: If you are the originator of the shipment and responsible for the payment of the invoice, enter your account number here.
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3. Consignee Reference Number: If the consignee is responsible for the shipping charges, enter the consignee's account number.
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4. Shipper Information (From): Enter your company's name, complete address, telephone number and the name of a shipping contact. Please complete this section completely and accurately. The Shipper's Reference Number is an optional field where a cross-reference number can be entered for your company's internal use.
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5. Consignee Information (To): Enter the consignee's name, complete address, telephone number and contact name. To ensure prompt delivery, please make sure that a contact name is included, that the address is not a Post Office Box and that all information is complete and accurate. The Consignee PO Number is an optional field where an authorization number can be entered as a reference number.
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6. Third Party Information: If neither the shipper nor the consignee is paying the charges, then enter the name, complete address, telephone number, contact name and account number of the party responsible for payment. The Third Party's account number must be entered in the Third Party Number box.
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7. Declared Value: If the shipper wants to declare the value of a shipment at an amount higher than Estes Air's limitation of liability, they must do so in this box.
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8. Description: Enter a complete description of the contents of the shipment. If a shipment is palletized, include the number of pieces loaded on each shipping pallet.
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9. Dimensions: Enter the number of pallets and/or pieces in the shipment with the same dimensions on each line. Each piece or pallet with different dimensions (length, width, height and weight) will need to be listed separately.
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10. Special Instructions: Please enter any special instructions relating to the rating or handling of the shipment in this space.
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11. Service Requested: The shipper must check one of the five service levels shown in this section. If no service level is selected, the shipment will default to Next Business Day P.M. service and will be rated accordingly.
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12. Shipper's Signature: It is required that an authorized employee of the shipper sign and print their name in the space provided. By signing the Air Waybill, the shipper verifies that the information on the Air Waybill is complete and accurate. The shipper also acknowledges that Estes Air's terms, conditions and liability apply.
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13. Driver Information: The driver who picks up the freight is required to sign their name, and record the date and time of the pickup.
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14. Consignee's Signature: The consignee must sign and print their name, the company name, date and time of the delivery and note any exceptions upon delivery.
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