Administrative Assistant

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If you are interested in this position, please complete our online interest form and tell us about yourself or call 1-877-WRK4ESTES.

Location: Corporate Office - Richmond, VA

Department: Procurement Services

• Responsible for the support functions necessary to the project and purchase activity of procurement services group
• Process all purchase requisitions, including evaluation of requests, resolution of any deficiencies, placement of purchases, communication with all affected persons
• Process all incoming mail and route appropriately
• Gather appropriate data and generate spend reporting
• Process all invoices, including summary invoices
• Assist in administration of SunTrust corporate card program
• Handle all appropriate calls related to purchases and/or vendor issues
• Complete all necessary filing
• Assist in new program roll outs
• Create documents that compare vendor quotations, lead times, quality of product and service to facilitate determination of which vendor for each project is most cost effective
• Maintain record of realized cost savings for reporting purposes
• Assist in administration of Enterprise/National Car rental program
• Other duties and responsibilities as assigned

• High school diploma or equivalent
• Excellent written and verbal communications and organizational skills
• Ability to work with minimal supervision and handle multiple tasks simultaneously
• Skilled in use of the entire Microsoft Office Suite desired including Access, Microsoft Project and Sequel
• Knowledgeable in standard office management systems and procedures
• Superior interpersonal skills
• Ability to work comfortably with staff at all levels
• Strong process management skills with a successful track record of process improvement
• Ability to see the bigger picture, but also to hone in on specific details to make sure a project meets its stated goals
• Desire and ability to accept increased responsibility, learn new systems and successfully apply them in the execution of the responsibilities of this position
• Associate’s degree or equivalent work experience desired
• Strong understanding of the transportation industry and logistics management
• Basic knowledge of general ledger accounting desired

• 401(k) Plan with Company Match
• Accidental Death and Dismemberment
• College Scholarship Program Awards
• Credit Union
• Dental Insurance
• Dependent Care Flexible Spending Account
• Dependent Life Insurance
• Direct Deposit
• Flexible Spending Accounts
• Health Care Flexible Spending Account
• Health Insurance
• Job Referral Bonus Program (Eligible Employees Only)
• Life Insurance
• Paid Holidays
• Paid Vacation
• Paid Time Off Policies
• Prescription Plans
• Safety Awards Program (Specific Employees Only)
• Safe Driving Bonus Program (Drivers Only)
• Service Awards
• Short-Term and Long-Term Disability Programs
• Vision Insurance
• Workers’ Compensation
• Jury Duty Leave

Estes reserves the right to change, adjust, amend or terminate its benefits at any time.